Snuggletown! planning meeting
June 29, 2004
Attendees

Sam         Bob           Angel

Jiro        Genia         Marcia

Glen        Arthur        Charisse

Ellie       Tzara        Edie

Brian

Joe


Agenda items
Attendance
Money
Transportation
Bus
Structures
Kitchen
Restaurant 
Gifts


Attendance
Joe found us through the HAI group in Ashland
Maralena & Elena are still interested 
Charisse s friends (2) may join us and can help decorate
Fred Rantz has joined us
The number confirmed is not available
We can have up to 50 application says 40+
A message will be sent to those that have not paid asking them to commit. We have 10 spaces left so please send a deposit to hold your space. $100 per person was decided last meeting.

 

Money

3 people @$100              $300
Friends and Lovers          $800
$1300 will come from planners
Approximate cost is  $3100
Bus estimate         $1500
Total cost may be over reaching for 1st year.
Expenses will be shared by the organizers.
Tzara mentioned $200 fee for camping with Snuggletown! may scare away perspective campers.


Transportation
Space is needed to haul bedding, domes, archway, kitchen structure
Tzara found prices online from U-haul 
trailers rent from $10-$30 a day 
Drivers that pull a trailer could be compensated for extra fuel cost. 
Transfer bus idea to next year for the long term
Discussion followed 

Bus 
Someone may be interested in buying a bus that Snuggletown! could use and would buy back over the course of a year. 
Bob mentioned buying it. 
Discussion followed
It was motioned that Bob would buy the bus and Snuggletown! would cover repair costs (if any) on the way to and from the playa, DMV cost and insurance and pay Bob back within one year for the bus purchase. 
Vote            8 yes          4 no            1 abstain 

Structures 
Kitchen structure will cost approx $600-$800. It will be made from 1 1/2 inch pipe for strength. 
Angel will get actual cost from his Dad. 
Angel has the shower and evaporation pool. 
Domes 
The small dome is built and put away. Cost is $100. 
The large domes will use 2 parachutes @$75 each and hardware cost of approximately $125 
Archway design Glen and Jerry discussed it could cost $200-$500 
It was suggested that $100 could do it
It could be optional
We need time to get it all done

Request 
get donated carpet for the domes 



Kitchen 
Angel has asked for food preferences
Last year the total cost was $300 for the camp Angel was in.  
2004 estimate is $500-$600 
We can sit on carpets to eat 
Tables are needed for prep 


Restaurant
The application for the Health department is $50 and takes a month to get approved. If we want to be listed in the What/Where/When we have to have a permit
YES! We will get the permit
Ellie will give a talk to the group so we understand the Health dept rules. 


Gifts 
Ellie will contact the committee and report next meeting. 

Outreach
The email is ready to send. Its purpose is to drive perspective campers to the website. There they will find an application that states where they found us and what their experience is. The purpose is to find a good fit for our camp. 

Next meeting Tuesday, July 13th 6:45 at Genia's